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FAQ

  • General Questions

    • What is the duration of the fellowship?

      Each fellowship will be granted for 2 years.

    • If I am selected for the CIVIS3i fellowship, when can I start my research project at the recruiting university?

      Your research project, if selected for the First Call of the CIVIS3i Postdoctoral fellowship, will start in 2022, up to six months after notification to the candidate and acceptance of the fellowship.

    • Are there any similarities between the MSCA PF and the CIVIS3i Postdoctoral Fellowships programme?

      The Marie Skłodowska Curie - Postdoctoral Fellowship (MSCA PF) programme is similar to CIVIS3i Postdoctoral Fellowships, but they are not identical. Both programmes are part of Marie Skłodowska Curie actions and are open to Experienced Researchers (postdoctoral level) in mobility. For both programmes, applicants should apply with their own research project (bottom-up approach). The application files are somewhat similar. But, the eligibility criteria and the financial conditions are slightly different. The MSCA PF’s eligibility is under the Horizon Europe program (HEUR), whereas the CIVIS3i is under the Horizon 2020 (H2020) program. One of the eligibility differences between these two programs is that for the MSCA PF, only candidates with a maximum of 8 years of full-time research experience are eligible, while there is no maximum number of years of research experience to apply for a CIVIS3i fellowship.

      For your information, CIVIS member universities launched an initiative with the purpose to facilitate the collaborations between researchers and supervisors within the framework of the Marie Sklodowska Curie Postdoctoral Fellowships.

      If you need further information on the MSCA IF in the framework of CIVIS, do not hesitate to contact CIVIS.

    • How many applications do you expect?

      Based on the experience of other COFUND programs within the CIVIS Alliance universities, we expect to receive around 300 applications for the First Call of CIVIS3i.

    • Will the living allowance include social security and other benefits?

      Yes, living allowance includes social security. The fellowship contract is fully subjected and party to the Provisions of the recruiting universities’ national Social Security systems. The Social Security regime covers: Health Insurance, Maternity leave, sick pay in case of hospitalisation, Disability Insurance, national pension system, national unemployment system, Insurance against Workplace Accidents, Family Benefits, and Provisions towards Occupational Diseases.

    • Does the CIVIS3i Programme cover relocation, visa, and insurance expenses of selected Fellows and their family members?

      No. All these expenses need to be covered by the CIVIS3i Fellows and their families independently. However, if the Host Institute agrees, there is a possibility to cover relocation and visa expenses from financial resources other than project costs.

  • Eligibility

  • Applications

  • Evaluation

    • How are the external experts chosen?

      External experts are chosen by using existing databases of experts (EC, CIVIS3i partner universities, AMU’s A*MIDEX Foundation, etc.). The selection of the experts is based on the following criteria:

      • The external expert has an active publication track-record in the specific field with several peer reviewed publications and citations per publication (excluding self-citations) during the last ten years.
      • The external experts have to confirm that they (i) never co-published with the candidate (ii) did not co-publish neither with the candidate’s PhD advisor nor with the local host at the recruiting university in the five years prior to the evaluation process.

      You can see all the details describing the CIVIS3i evaluation process on the Guidelines for Evaluators, available on the CIVIS3i website.

    • Will the selected fellowships depend on the number of applications received in each university?

      No, the number of fellowships per recruiting university is fixed, regardless of the number of applications received.

    • Will there be an interview of the candidates?

      Yes, there will be an interview with the candidates that pass the second stage of evaluation (double peer-revision). After the double peer-revision stage is completed, all applications will be ranked and the 32 best-ranked applications will be shortlisted and selected for an interview with the Selection Committee. The three stages of the evaluation are:

      1. Eligibility check
      2. Remote experts evaluation by double peer-revision
      3. Selection Committee interview

      You can see all the details describing the CIVIS3i evaluation process on the Guidelines for Evaluators, available on the CIVIS3i website.

    • Is there a reserve list?

      Yes. After the interview with the Selection Committee, the 16 best-ranked applications will be selected for funding. The 16 remaining shortlisted applications will be on a reserve list. If a candidate selected for funding decides not to accept the CIVIS3i position, the 17th ranked applicant in the reserve list will be offered the fellowship and the process will continue until all fellowships per recruiting university are granted.

    • Does the CIVIS3i call allow candidates to be held on waiting lists across calls?

      For each CIVIS3i Call, there will be a separate reserve list. It will consist of 16 researchers per each call.

    • What happens if not all fellowships are attributed in one of the four recruiting universities?

      Should the final list of 16 applicants not suffice to cover all fellowships in one of the CIVIS3i recruiting universities, the open fellowship places of this university will be transferred to the next call.

    • Will the evaluators take into account the level of experience of the applicants?

      The experts will evaluate the proposal based on an evaluation sheet. Three main aspects will be considered: excellence, impact and implementation. Within the excellence criterion, evaluators are invited to consider “the track record of the candidate in relation to the level of experience” (Guide for Evaluators, p.10 and 12).

  • Supervision

    • Is the list of potential supervisors published on the CIVIS3i website final and compulsory?

      The list of potential supervisors published on the website provides contact information for researchers who have agreed to potentially supervise CIVIS3i fellows. Nevertheless, the CIVIS3i supervisor may be any individual in possession of a PhD, employed at one of the institutes of the CIVIS3i recruiting universities. Thus, should you not find the right person listed, please identify your potential supervisor directly on the institutes’ websites.

    • How many supervisors will a CIVIS3i fellow have?

      CIVIS3i fellows will be supervised by a team of three individuals: one main supervisor, a co-supervisor, and a secondment mentor.

      The main supervisor is affiliated to the recruiting university; The co-supervisor is affiliated to the co-host university; The secondment mentor is affiliated/employed by the secondment organization chosen by the candidate.

      If already identified at the time of submission, candidates are required to contact the supervision team before submitting their application. At the minimum, candidates are required to have already identified, contacted and obtained a letter of acceptance from the main supervisor. If is recommended to identify all elements of the research proposal, including the supervision team and co-host institute and secondment before submitting the application. However, if such elements are not fully defined upon the call deadline, they can be defined at a later stage.

    • What is the role of the different supervisors/mentors?

      The triple supervision/mentoring in CIVIS3i will have a research dimension but also a training and career support dimension.

      The main academic advisor will facilitate the proper integration of the fellow in the local research environment and will support the fellow in achieving the planned scientific and training goals. To ensure that the fellowship will have a significant impact on the fellow’s future career prospects, the advisor and the fellow will establish a yearly Career Development Plan that will summarise the fellow’s individual training programme (research and transferable skills trainings) and career prospects beyond the project. The main advisor will work closely with the co-advisor and the mentor to ensure a coherent supervision and guidance, especially on training and career development.

      The role of the CIVIS3i co-advisor is to ensure the international and interdisciplinary dimensions of the project are met. The co-advisor will be a researcher with complementary knowledge and expertise that will support the CIVIS3i fellow in addressing the interdisciplinary dimension of the research project and will guide the fellow to take full advantage of the cross-fertilisation of disciplines, methodologies and techniques. Interdisciplinary collaboration can be implemented through virtual means, short visits or research stays.

      The non-academic mentor will be appointed by the non-academic partner to support the fellow and ensure intersectoral collaboration. The mentor will play a significant role in the career prospects of the fellow by promoting access and integration into the socio-economic sector, advising the fellow on training needs that are coherent with the industrial needs, share their professional experience, their network and give advice on pursuing career goals and developing an attractive professional profile. Intersectoral collaboration can be implemented through virtual means, short visits or longer stays.

    • What are the specific tasks and deadlines for supervisors (and fellows)?

      CIVIS3i is an H2020 project, so there are certain commitments to the European Commission that CIVIS3i fellows will have to follow, and some of them will need the contribution of the supervisors.

      For instance, a final report will be expected about the actual work conducted, explaining any deviations from the planned work, which needs to be approved by the supervisor.

      Supervisors will have to take part in the Career Development Plan of the fellow, which is expected to be refined during the first three months of the fellowship and must be revised every 6 months during the fellowship; there will be a “supervision day” organised by the CIVIS3i management team to allow supervisors to be trained for the coaching in career development. The CIVIS3i Career Advisor and the Local Career Advisors at each of the partner universities will assist in the Career Development tasks. Supervisors may help the CIVIS3i fellows to identify relevant training courses and events, to develop the fellows’ skills and network, beyond their discipline and sector. Supervisors will also be responsible for identifying together with the candidate a training plan in interdisciplinary and intersectoral research, through generic training at their universities or CIVIS3i, as well as through events more specifically related to the research project and its interdisciplinary theme.

      Supervisors will have to validate the fellows’ progress reports to be sent yearly to the CIVIS3i management team. Such progress reports must follow certain criteria to meet the commitments with the EC, such as report on the progress of the research relatively to the work plan and any deviations and mitigation actions, dissemination activities and outputs (research publications, conferences, outreach activities, etc), reporting their Data Management Plans and usage of Open Access to Research Data (the CIVIS3i management team will assist supervisors and fellows in that task), report on the training and career development, and any ethics issues relevant to the funded fellow’s research.

    • Can a supervisor have more than one candidate?

      Yes, but the candidates must have different research projects.

    • What are the criteria to supervise a CIVIS3i fellow?

      To supervise an application, you must hold at least a PhD degree, be a permanent scientific or academic at one of the CIVIS3i recruiting universities, have experience in supervision, and a career level above that of the postdoctoral fellow.

  • Secondments

  • Host institutes

    • Does the CIVIS3i fellowship include funds for the host institute’s overheads?

      No. The CIVIS3i fellowship, ie, the 2-year postdoctoral fellowship for the researcher, is allocated only for the research and training of the fellows themselves. This means that the host laboratory will not be in charge of some types of expenses (missions, travel, training, laboratory consumables, small equipment, documentation, etc.). The CIVIS3i coordination and financial officers will be very attentive to how the fellowship funds are used to ensure that the fellowship is not misused by the host laboratories.
      Host institutes/laboratories must contribute financially to ensure that the CIVIS3i fellow will have all the support needed to timely conduct their planned work and achieve the planned objectives (classic cost of a research environment). The CIVIS3i project management funds are not designed to give laboratories an additional budget; its use is intended for the organization of training events, governance, etc. related directly to the CIVIS3i fellow and their projects.

  • Ethical issues